![]() Finish with a thank you -This lets employees know that you value their efforts and appreciate their attention to this matter.Īll of these tips will be helpful when putting together a sample memo to employees about clocking in and out.Reiterate your expectations -Make sure to reiterate that it is essential for everyone to follow the clocking in and out policy so everyone can be compensated correctly.Be polite and professiona l-Any reminder emails should be courteous and professional.Make sure to include a call to action -Let the employee know what you expect them to do (e.g., clock in and out each time they start or finish a shift).Give the employees all the necessary information without going into too much detail. For example, you can turn the clock value '12:30' into the text 'twelve hours, thirty minutes' or into the shorter text 'half past twelve'. Be clear and concise -Keep it short and sweet. What is a clock time speller This is a quick online utility for converting clock times and timer values to English text.Use a clear subject line -Make sure the subject is something that will grab the employee’s attention and let them know immediately what the email is about.Now that you have some examples of emails about clocking in and out, here are a few things to remember when writing your own: Some Things to Remember When Writing an Email to Employees About Clocking in and Out An email like this one can help to ensure that everyone is aware of the proper procedure. Sometimes, it might be necessary to remind employees of the company’s clocking in and out policy. Email About Following the Clocking In/Out Policy ![]() Thank you for your prompt attention to this matter. HR will then review the information and make any necessary adjustments to ensure accuracy when it comes to payroll. If you realize that you have not clocked in or out after leaving the office, please immediately contact HR with your start and end times as well as the date of the shift within 24 hours. If you realize that you have not clocked in or out before leaving the office, please immediately contact HR with your start and end times as well as the date of the shift. To do this, please follow the protocol below when you realize you have made a mistake: We understand mistakes happen and want to ensure that the process of correcting an incorrect clock in or out is as simple as possible.
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